Top Tips for Hosting Outdoor Movie Events in Your Community
Hosting an outdoor movie event in your community park is a fantastic way to bring neighbors together for a memorable evening of entertainment. But before you press play, let's dive into some best practices and tips to ensure your outdoor movie night is a blockbuster success.
Choose an Ideal Location: Scout out a suitable location within the park that offers good visibility, easy access for attendees, and minimal noise and light pollution. Consider factors like nearby amenities, parking availability and natural features like trees for shade for pre-movie picnics.
Select the Perfect Film: Of course, the focus of the event is the movie, so make sure it’s a good one! Want to attract families? Pick a new – or nostalgic – animated flick. Does your event have a later start time? Then pick a more mature title. Check out the Movies & TV page on our website to view our newest releases and most popular throwbacks, get inspired by popular programming ideas, or search by genre. If you don’t have time to plan, our Account Executives are happy to create the perfect, customized movie schedule for your organization.
Invest in Quality Equipment: Make sure you have a reliable projector, inflatable screen and sound system. Test everything beforehand to avoid technical hiccups during the event.
Plan for Inclement Weather: Have a backup plan in case of rain or wind. Whether it's a rain date or an indoor alternative, be prepared to adapt to Mother Nature's whims.
Include Pre-Show Entertainment: Ensure attendees have a great time from start to finish by incorporating pre-show entertainment or activities to engage the audience before the movie even starts. This could include live music, games or trivia related to the movie being screened.
Theme Your Event: Having an overarching theme for your event is a surefire way to ensure your event is cohesive and exciting! Plus, it makes it easier to decide on elements like the movie title, pre-show activities, food, and can also help attract relevant businesses to serve as sponsors. Check out our 2024 Movie Catalog for themed programming ideas.
Promote, Promote, Promote: Spread the word about your outdoor movie event through social media, community newsletters and local websites. Get people excited and encourage them to invite their friends and family.
Consider Snacks: Make sure you have food and beverage options available for attendees who didn’t pack any movie snacks. If you set up your own concessions stand, you can generate revenue from the event. Or, partner with local food trucks if you simply want to offer provide convenient options for attendees.
Insect Control: Summer evenings often come with pesky insects like mosquitoes. Provide insect repellent or consider treating the area beforehand to minimize the presence of bugs.
Contact your Swank Account Executive today to book your outdoor movie programming!
1.800.876.5577